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- The mane of the club shall be Moreton Hall Youth Football Club hereinafter referred to as the club and shall be affiliated to the Suffolk County Football association.
- The club colours shall be Blue and Black.
- The club shall provide competitive football for boys/girls eligible to play in the following age group/s under eight's to under eighteen's. Each team shall be referred to as Moreton Hall "A" "B2 "C" team according to the number of teams in that age group. The club also provides football for over 16's/adults playing under the name of Athletic Moreton Hall.
- Each eleven-a-side team shall have no more than twenty and no less than fourteen members.
- Each mini soccer side team shall have no more than fourteen and no less than eight members.
- The club shall only play against clubs affiliated to their respective
County
Association unless competing in Cup competitions.
- The club Shall be governed by the following officers:
President
Chairman
Vice Chairman
Honary Secretary
Treasurer
Minutes Secretary
Club Welfare Officer
8. They shall be known as the Management Committee and hereinafter be known as the MC and shall be elected annually with the exception of the club secretary who shall remain in office for a two year period each time should he/she be re-elected.
Powers of the MC Return to Top
- In addition to the powers described elsewhere in this constitution, the MC shall be empowered to make emergency by-laws should the need arise. Such amendments shall be included on the agenda for the ratification at the next Annual General Meeting.
- The MC may convene an emergency committee meeting and appoint other sub committees as they may consider necessary and may delegate all or any of their powers to such committees. The decisions of all such committees shall be reported to the MC.
- The MC shall have the power to expel any member, or official of the club, who in the opinion of the MC has acted in a manor prejudicial to the interests of the club. Any such person has the right of appeal; any appeal must be logged with the MC within seven days.
- The MC shall also have the power to fill such vacancies as may arise between Annual General Meetings.
Managers Return to Top
- The MC shall vet all managers. On acceptance, he/she must obtain a minimum Level 1 FA coaching certificate, Child Protection certificate and 1st Aid certificate.
- Each manager on acceptance shall become a committee member.
- Each manager shall be responsible for finding players for registering into his/her team. He/she shall be responsible for transferring, training and playing his/her team as and how he/she so desires, without interference from members of the committee. Only the MC may intervene.
- No manager shall enter his/her team into tournaments/events without first seeking permission from the MC. All such requests should be put in writing and addressed to the secretary.
- Each team manager shall be permitted to utilise as many team coaches as and when he/she deems necessary, but only with prior approval from the MC.
- Any team manager seeking sponsorship or being offered sponsorship must inform the MC in writing.
Committee Meetings Return to Top
- The MC and any such emergency committee or sub committee shall meet as often as is deemed necessary. At MC meetings, five shall form a quorum. All meetings will be conducted in an orderly manor and the minutes of any such meeting shall be recorded.
- Any committee member missing three consecutive meetings without explanation shall be fined £30.
- One of either the manager or the assistant manager must attend each meeting, but both can attend. 1 vote per team will only be allowed.
- Any manager or member may request a meeting with the MC. Any such request must be put in writing and addressed to the club secretary.
- Only meetings called by the MC shall take place.
Annual General Meeting (AGM) Return to Top
- The Annual General Meeting, hereinafter referred to as the AGM, shall be held at such time and place as decided by the MC. The AGM shall open to all non-playing members of the club. The current secretary shall give no less that fifteen days notice of the AGM at which five members shall form a quorum.
- The AGM shall be held at the end of each playing season.
- Twenty-one day's notice shall be given if an EGM has been called to make amendments or alterations to the constitutions.
Extraordinary General Meeting (EGM) Return to Top
- An Extraordinary General Meeting, hereinafter referred to as the EGM, may be convened at the request of the MC when deemed necessary, and upon a written request of no less than four members from a single team.
- An EGM shall be open to all non-playing members of the club. The secretary shall give seven clear days notice of such meeting/s at which five members shall form a quorum.
Voting Return to Top
- Voting shall be by show of hands. By virtue of his/her office, the chairman shall have the casting vote.
Club Funds Return to Top
- The Treasurer shall pay all monies belonging to the club into an account in the name of the club with the Abbey National.
- All withdrawal slips are to be signed by the Treasurer and the Secretary.
Legal Liabilities Return to Top
- The club shall hold Public Liability Insurance at all times and shall make provision for insuring players and officials against serious injury or death whilst taking part in organised club events.
Registration Fees Return to Top
- The cost of the annual registration fees shall be determined at the AGM and shall be payable no later that the 1st of September annually.
- Any member failing to pay his/her registration fee by the 1st October (following the AGM) shall cease to be a member of the club.
- It is the responsibility of each team manager to collect registration fees from each of his/her members and he/she shall hand all monies to the Treasurer.
- Each team manger shall keep a record of all payments made.
- In addition to annual registration fees, Managers hiring training facilities for winter month shall collect the additional fees from his/her team members and shall be responsible for making any such payments involved.
Membership Forms Return to Top
- Each team manager shall receive sufficient club membership forms from the club secretary at the AGM.
- All forms must be completed by each member before the start of each season and before taking part in any activity within the club.
- Each new player/member must provide the club with a copy of their Birth Certificate.
- Forms must be returned to the club secretary before the 1st September following the AGM.
Club Records Return to Top
- The club secretary shall keep records of all players and committee members.
- The secretary shall not pass details of any member to a third party.
Club Equipment Return to Top
- Managers shall receive adequate footballs and training equipment for the start of each season, the number to be determined at a suitable committee meeting.
- All allocated equipment shall be the responsibility of each manager. He/she shall be responsible for replacing any equipment lost during the season with the exception of footballs.
- All playing kit and equipment shall remain the sole property of the club.
Registering/Deregistering/Transferring Players Return to Top
- All players must be registered with the league before commencing play for the club.
- Managers must go through the club secretary before making an approach to other clubs for players, inline with league rules.
- No player shall be deregistered/transferred from the club until all allocated kit and outstanding debts to the club are fully paid.
Club Letterhead Return to Top
- The club letterheads shall be used by the MC only and may not be copied for any reason.
Club Discipline Return to Top
- The club will appoint a Welfare Officer (WO) amongst whose responsibilities will be to ensure all team managers and assistants are up to date with CRB checks, retain these checks and records accordingly. Ensure all players registered with the club have signed the Code of Conduct and retain these signed forms.
- Any breach of these codes is to be brought to the attention of the WO as soon as possible but within 48 hours by the team manager. Any problems with any other team or their supporters or management are also to be reported.
- The WO will then decide if this matter should be brought before the Disciplinary Board (DB), which will comprise of at least three members of the MC.
- This board will decide if any punishment should be forthcoming or if other authorities need to be made aware. The range of punishment available in ascending order is Verbal warning, Written warning, a fine (amount to be set by the MC), set number of match bans, suspension from the club and finally Expulsion. The DB can set punishments at any level dependant on the breach of code.
- The WO can ,without notification to the DB issue verbal and written warnings for minor breaches. The WO will keep notes of these warnings and three verbal or two written warnings will lead to automatic notification to the DB.
- All cases will be decided upon by way of written evidence unless the case is serious or a personal hearing is requested. The WO will notify parents of the player concerned in writing listing the breach of discipline and explaining the procedure. They then have seven days to respond in writing to the allegations or request a personal hearing. Any player can have a personal hearing in front of the DB where both sides of the case will be heard and then a decision made. There is a right to appeal where the case will be heard in front of the full MC where their findings will be final.
- Any child welfare issue of ANY nature should also be brought to the attention of the WO within 48 hours, who will have responsibility, in conjunction with the reporting manager of deciding if any agency should be informed or involved.
- Players must turn up for training/matches with football boots/trainers/drinking water/and any medical aids required. Managers shall decide the appropriate footwear for the day.
- Shin guards must be worn at all times. Without these, players cannot take part in either training or matches.
- Strong action shall be taken with any member guilty of conduct resulting in prejudicing the good name of the club. The following actions are guidelines for managers.
- Use of foul or abusive language a fine of amount to be set by the committee
- Un-sportsmanship behaviour a suspension set by the committee
- Unpunctuality if consistent a one match ban
- Disrespect of club property expulsion from the club
Grievances Return to Top
- All grievances must be put in writing and addressed to the club secretary who shall deal with the grievance accordingly.
Winding Up Return to Top
- If at the AGM or an EGM, a special resolution to wind up the affairs of the club shall have been duly proposed and passed, so much of the assets of the club shall be realised as may be required to discharge all liabilities. Any remaining assets shall be realised, and the funds wherefrom shall be held by trustees, to be appointed at the time, and divided equally between the subscription paying members. No such resolution shall be passed unless carried by a two-thirds majority of those members present.
Alterations to Rules Return to Top
- No alteration to these club rules shall be made, except at the AGM or EGM convened for that purpose.
Other Business Return to Top
- Any matters not governed by this constitution shall be dealt with by the MC, the decision of which shall be final and binding.
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